Download E-Invoice Format for Free
- Are you tired of manually creating paper invoices? Downloading an e-invoice format will revolutionize the way you do business. Digital invoicing saves time and money while improving cash flow. Moreover, replacing paper invoices with e-invoices is very simple and quick.
- Streamlining operations and improving efficiency are crucial in order to stay competitive. One area that can be particularly challenging for SMEs is the invoicing process. Traditional paper invoices can be time-consuming to create, send, and process, leading to delays in payment and potential errors. This is where electronic invoicing, or E-Invoicing, comes in as a solution.
Free Download E-Invoice Format
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What Is an E-Invoice Format?
- An e-invoice format is a digital template that allows businesses to create and send electronic invoices to their customers. E-invoicing is a more efficient and cost-effective alternative to traditional invoicing. E-Invoices can be generated in various formats, including PDF, Word, XML, CSV, etc., and can be sent via email or through a secure online portal.
- E-invoicing also offers several benefits over traditional paper invoicing. E-Invoice enables suppliers or businesses to make a transactional document for the customers that includes debit notes, payment terms, credit notes, purchase orders, payment instructions, and remittance slips more efficiently.
- With this format, businesses can easily create and send professional-looking invoices, automate their invoicing process, and track real-time payments. Additionally, many e-invoice formats are customizable, allowing companies to tailor their invoices to their specific needs and branding.
Contents of E-Invoice
There are mandatory and optional content fields on an e-invoice. It is vital to fill in all the mandatory fields for the e-invoice to be valid. Here is the list of the mandatory e-invoice contents:
- Basic information about the business
- Basic information about the business
- Details of the recipient
- Invoice item
- Total amount
Mandatory annexures to be filled:
- Information about the invoice items
- Total document details
What Is the Purpose of Using the E-invoice Format?
- Using the e-invoice format helps the company's accounts department to quickly and effectively send all the pending or outstanding invoices after approval from its suppliers. Using a standard e-invoice template also facilitates the processing and payment of any pending invoices on time.
- A company's bookkeeping or financial system needs the e-invoice data to be recorded or fed into it, which can be done using imaging software. A pre-defined and accessible e-Invoice format makes feeding the invoice data into the company's bookkeeping system more efficient.
- E-Invoicing is a method of sending and receiving invoices electronically in a structured, machine-readable format. This means that the data contained in the invoice is standardized and can be read and processed by machines without the need for manual data entry. Using this format allows businesses to automate the processing of invoices and integrate them into their accounting systems effortlessly.
Benefits of Using an E-Invoice Format
Using an e-invoice format has many benefits, and some of those benefits are listed below:
An e-Invoice format streamlines the invoicing process, making it faster and more efficient. Since e-invoices are created and sent electronically, they are received and processed instantly, eliminating the need for manual data entry and reducing the time it takes for invoices to be delivered. E-invoicing is more accurate, less prone to errors, and reduces business costs.
An e-Invoice format streamlines the invoicing process, making it faster and more efficient. Since e-invoices are created and sent electronically, they are received and processed instantly, eliminating the need for manual data entry and reducing the time it takes for invoices to be delivered. E-invoicing is more accurate, less prone to errors, and reduces business costs.
An e-Invoice format streamlines the invoicing process, making it faster and more efficient. Since e-invoices are created and sent electronically, they are received and processed instantly, eliminating the need for manual data entry and reducing the time it takes for invoices to be delivered. E-invoicing is more accurate, less prone to errors, and reduces business costs.
An e-Invoice format streamlines the invoicing process, making it faster and more efficient. Since e-invoices are created and sent electronically, they are received and processed instantly, eliminating the need for manual data entry and reducing the time it takes for invoices to be delivered. E-invoicing is more accurate, less prone to errors, and reduces business costs.
An e-Invoice format streamlines the invoicing process, making it faster and more efficient. Since e-invoices are created and sent electronically, they are received and processed instantly, eliminating the need for manual data entry and reducing the time it takes for invoices to be delivered. E-invoicing is more accurate, less prone to errors, and reduces business costs.
An e-Invoice format streamlines the invoicing process, making it faster and more efficient. Since e-invoices are created and sent electronically, they are received and processed instantly, eliminating the need for manual data entry and reducing the time it takes for invoices to be delivered. E-invoicing is more accurate, less prone to errors, and reduces business costs.
An e-Invoice format streamlines the invoicing process, making it faster and more efficient. Since e-invoices are created and sent electronically, they are received and processed instantly, eliminating the need for manual data entry and reducing the time it takes for invoices to be delivered. E-invoicing is more accurate, less prone to errors, and reduces business costs.
An e-Invoice format streamlines the invoicing process, making it faster and more efficient. Since e-invoices are created and sent electronically, they are received and processed instantly, eliminating the need for manual data entry and reducing the time it takes for invoices to be delivered. E-invoicing is more accurate, less prone to errors, and reduces business costs.
Types of E-Invoice Format
There are two main types of e-invoice formats: e-invoice with compliance and e-invoice without compliance. Below is an overview of both types of e-invoice formats and under what conditions these formats are used:
- Process e-invoice without compliance:
- An e-invoice without compliance can only be issued when the supplier and buyer agree on its format and contents.
- The data will be entered into the e-invoice format using technologies like Electronic Data Interchange (EDI) or a common web form for e-invoicing.
- An electronic invoice is created and sent from the supplier's Accounts Receivable system or website.
- As soon as the buyer gets the e-invoice, the accounts payable system will be ready to process.
- Process E-Invoice with compliance:
- E-invoice with compliance means the buyer and seller had to follow the e-invoice format as determined by the legislature and laws of the territories where both parties are doing business.
- Governments mainly control e-invoices through government-specified portals for validation, non-repudiation, and security of the e-invoice.
- Obtaining invoices for auditing purposes is very easy under such conditions.
- This process eliminates the use of paper.
Both e-invoicing with and without compliance are beneficial for businesses in their own way. Ultimately, the compliance approach will facilitate an organization’s regulatory obligations and offer various advantages in the long run. In India, the Goods and Services Tax (GST) law regulates e-invoicing under GST to ensure all businesses are compliant when it comes to invoicing norms.
How to Generate an E-Invoice Using Format?
A taxpayer can rely on invoicing software or an ERP system with a dedicated invoicing function to generate e-invoice formats. In both these cases, creating and generating an e-invoice generally involves the following steps:
- Register on the GSTN portal:
- Businesses with annual turnovers over Rs. 50 crore must be registered on the GSTN portal before generating e-invoices.
- Generate E-Invoice:
- Log in to the GSTN portal and navigate to the 'E-Invoice' section.
- Enter the details of the invoice, such as invoice number, date, seller details, buyer details, item details, and tax details, in the prescribed format.
- Validate the invoice details by clicking on the 'Validate' button. The portal will verify the data and display any errors or warnings that must be corrected.
- After validation, click the 'Generate IRN' button to generate the invoice's unique Invoice Reference Number (IRN). As soon as you choose all the options above, raise the invoice on the relevant ERP GST or billing software. Using a JavaScript Object Notation (JSON) file, an application, or a direct Application programming interface (API), you can upload the invoice details, especially those related to compulsory fields, to the Invoice Registration Portal (IRP). The portal will also generate a QR code containing the essential invoice details.
- Save the e-invoice in the prescribed format, a JSON file, and share it with the buyer. Taxpayers can also select the option to print their GST e-invoice format with logos.
- Share the E-Invoice:
- Once generated, you can share it with the buyer through email, the GSTN portal, or any other electronic mode. Taxpayers can only report invoices electronically on IRP using the electronic invoicing system.
- In addition, the e-invoicing, its authentication, and validation of critical B2B invoice details will also be handled by the IRP. In addition to SMS-based and mobile app-based interactions with IRP, there are other modes as well.
- To ensure there are no duplicates, you can generate a reference number for the invoice. A total of four parameters are used to generate IRN: Invoice number, Seller Goods and Services Tax Identification Number (GSTIN), document type, and financial year in the required date format.
Download E-Invoice
Format in Excel
- Visit the website where you generate or manage your e-invoices.
- Look for an option to download the e-invoice format in Excel.
- Click on the option to download the e-invoice format.
- After downloading the GST e-invoice format in Excel, you can open the Excel file and view or edit the e-invoice data.
Download E-Invoice
Format in Word
- Visit the website where you generate or manage your e-invoices.
- Look for an option to download the e-invoice format in Word and click on it.
- After the download, you can open the Word file and view or edit the e-invoice data
Download E-Invoice
Format in PDF
- Access the website that facilitates the creation or administration of your electronic invoices.
- Locate the feature that allows you to retrieve the e-invoice format as a PDF file.
- Select the option to download the electronic invoice format.
- Once the download is complete, you may open the PDF file to access and modify the invoice information. Alternatively, you can also download a Word document and convert it into a PDF
Download E-Invoice
Format in Google Sheets
- Visit the website where you generate or manage your e-invoices.
- You can open the concerned Google Sheets document and view or edit the e-invoice data.
- Look for an option to download the e-invoice format in Google Sheets and click on the option to save it offline.
Download E-Invoice
Format in Google Docs
- Please navigate to the portal where you create or oversee your e-invoices.
-
Ensure you have the required permissions to access the e-invoice
format in Google Docs. - Modify the document as required and save it in the right folder.
- Click on the download option to save the e-invoice format on your computer system.
Frequently asked questions
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Nope. And there are no lock-in contracts either. Simply pay for your software plan monthly, knowing you can cancel at any time.
Plus, we offer a 90-day money-back guarantee if you decide your plan isn‘t right for you.
Ginger ERP is a team of IIT & IIM graduates who have developed a GST-compliant, cloud-based, inventory management software for SME manufacturers. It digitizes your entire business operations, right from customer inquiry to dispatch. This also streamlines your Inventory, Purchase, Sales & Quotation management processes in a hassle-free user-friendly manner. The software is free to sign up and gets implemented within a week.